Client Overview

Penola Catholic College

Client Overview

“We had data in ten different places, forcing staff to go to ten different locations to find out everything they needed to know about their students. It was too much to expect.”

Anthony Austin, IT Manager, Penola Catholic College

Located in Melbourne, Australia, Penola Catholic College is a co-educational secondary school with a mission to cater for the spiritual, educational and formative needs of young men and women who seek the Catholic values of the College.

With over 1,500 Students and 250 Staff Members, Penola Catholic College has become a leading Melbourne-based school in technology, innovation and data awareness.

Challenge

Before implementing Education360, Penola Catholic College faced challenges leveraging student data. The data was scattered across multiple sources, making it difficult and time-consuming for educators to collect and access necessary information about their students.

This abundance of data across multiple disparate systems also hindered the ability to synthesise and analyse it to gain meaningful insights. As a result, educators struggled to identify at-risk students and provide timely support, leading to potential gaps in student learning and growth.

Solution

To address the challenges faced by Penola Catholic College in effectively leveraging student data, 9X5 implemented their premier data analytics, monitoring and visualisation tool, Education360.

Utilising the powerful capabilities of Domo. Education360 serves as the centralised hub for all student data, bringing together information from various sources into one comprehensive dashboard.

Education360 was specifically tailored to address Penola’s main pain points, taking into account their unique challenges. It seamlessly integrated both on-premise and cloud-based data, ensuring that staff members could easily access and utilise the data they needed.

Additionally, the platform offered the ability to annotate within the data itself, facilitating collaboration among staff members and enabling them to hold themselves and students accountable for progress. Whether they needed a class summary or wanted to drill down to individual student profiles, the platform allowed educators to visualise and analyse data, enabling informed decision-making quickly.

Impact

Implementing Education360 at Penola Catholic College has significantly impacted the school’s ability to leverage student data and address the challenges they faced effectively.

The consolidation of data from multiple sources into comprehensive dashboards has streamlined the process of collecting and accessing student information. Educators no longer need to spend valuable time searching for data across disparate systems. The centralised hub provided by Education360 allows for efficient data retrieval, saving time and effort for educators.

By synthesising and analysing the collected data, educators can now identify trends, patterns, and areas of improvement more effectively. This has enabled them to proactively identify at-risk students and provide timely support, closing potential student learning and growth gaps. The ability to drill down to individual student profiles has allowed educators to understand each student’s academic journey better and personalise their approach to support their unique needs.

Another positive impact of Education360 is the enhanced collaboration among staff members. The platform’s annotation feature facilitates communication and collaboration, enabling educators to share observations, strategies, and interventions within the data. This fosters a collaborative and accountable environment where staff members can work together to support student progress.

Education360 has transformed the way Penola Catholic College utilises student data. The centralised access to comprehensive data, coupled with powerful analytics and visualisation tools, has enabled educators to make informed decisions, tailor interventions, and provide targeted support to students.

Client Overview

Assumption College

Client Overview

Our client is a leading Catholic co-educational secondary school located in regional Victoria. With a strong commitment to academic excellence, wellbeing and community, the College sought to modernise its approach to data management to better support its students and staff. Through Education360, our client has established a scalable and future-ready platform that aligns with its mission of nurturing each student’s potential.

Challenge

Our client relied on a wide range of disconnected applications to manage its operations and reporting, including CompliSpace, Simon, Synergetic, Enquiry Tracker and a range of Excel files. While each system served a purpose, the lack of integration meant that leadership and staff were spending significant time extracting, reconciling and presenting data. This created delays in decision-making, difficulties in seeing the “whole student” view, and challenges in ensuring financial and enrolment data were accurate and future focused. The College needed a single source of truth that could bring together operational, academic, wellbeing and financial insights in one place.

Solution

Education360 was deployed across multiple pillars to unify Assumption College’s data landscape. Key implementations included:

Acquire360 – capturing and analysing social media and website engagement metrics.

Enrolment360 – enabling student exit analysis, feeder school insights, enrolment pipeline tracking (by stage), capacity planning (by house), and forward forecasting.

Student360 – delivering comprehensive dashboards including MyClass, Student-on-a-Page, PAT testing, achievement overviews, house dashboards, homeroom dashboards, and pastoral/behaviour case tracking.

Staff360 – providing visibility of staff employment types, workforce structure and associated metrics.

Finance360 – streamlining financial reporting across Profit & Loss, debtors and other key indicators.

Benchmark360 – allowing the College to compare its NAPLAN outcomes against every other school in the state.

All data feeds were automated and presented in intuitive dashboards, ensuring that staff and leadership could rely on up-to-date information.

Impact

The College now benefits from a unified platform that transforms data into actionable insights. Leadership can make evidence-based decisions with confidence, backed by real-time information on student progress, enrolment trends, staffing needs and financial performance. Teachers and wellbeing staff can access student-centric dashboards that support pastoral care and targeted interventions. Finance and enrolments teams have reduced administrative burden, with automated reporting and forecasting. Importantly, the College can now benchmark its performance at a state level, giving leaders the clarity to set ambitious but realistic improvement goals.